Frequently asked questions
Payment and subscriptions
Werkzeit charges 1€ per employee per month. Accordingly, costs increase depending on the number of registered employees.
Payments can be made via monthly credit card payment or SEPA direct debit mandate.
Within a subscription, billing takes place monthly in the current month respectively. Payments are processed by the payment service provider Stripe.
The invoices are provided electronically in the respective user account (admin access only). Go to your company settings and then to payment data.
There is no minimum subscription. The subscription can be terminated at any time at the end of a month with a notice period of 14 days.
You can test Werkzeit for 30 days free of charge and without any obligations. During this trial phase, no payment data need to be entered. If no paid subscription is taken up after those 30 days, the account will be deactivated.
If you decide to take up a subscription during the trial period, the billing will not start until the 30 days have expired. The trial phase remains free of charge.
Apps and functions
The Werkzeit Board App is for tablets
Werkzeit Board is the central contact point for work time recordings in your company or department, where employees can log in and log out and also document their breaks. At the same time, the tablet app serves as a digital status overview, which allows you to see at first glance who is currently present. Werkzeit Board also offers the option of grouping departments or locations to ensure optimal overview.
The Werkzeit App is for smartphones
The Werkzeit App makes recording working times easier for you and always provides you with a real-time overview of your time account. The smartphone app allows you to make all booking transactions while you are on the road, which makes it particularly suitable for field service, customer visits, meetings or even working from home.
At the moment the smartphone app only enables you to log in and out and to start or stop your breaks. You'll find more functions in the web app.
Actual project planning is not possible. However, Werkzeit offers a resource overview, which can be found using the "Planning" tab. This enables you to record all employees and their attendance times for a selected period of time, thus making it possible to obtain an overview of all available capacities. Also, this overview offers the possibility to display only certain groups, making it easy to keep an eye on whether there are enough capacities available from each work area of your company (especially during vacation periods).
Logins and access
Different user rights can be set up in the user roles. In order to create a new employee, you need an account which has all necessary rights enabled. Usually only managers or personnel departments have these rights.
Each employee is registered with his own email address and password. It's only possible to log in using these.
No - as a rule, only the management and personnel department have an overview of all employees. Using different user roles, however, different rights can be set up for each employee, meaning it's possible to allow this kind of access if desired.
Each employee can view their own timesheet and, if necessary, export and print their own working times. Only the personnel department or managers have access to the time sheets of all employees.
Corrections and evaluation
In addition to the monthly balance, the overview also displays your total balance. The total balance shows the accumulated balance of plus and minus hours of the respective employee. This figure is automatically adjusted as more hours are booked. The monthly balance, on the other hand, shows the current status of plus and minus hours for the current month. It is the difference between target hours and actual hours.
In the web app there is a tab "Evaluation" which displays an evaluation of the hours worked for each month. Here you can see the hours worked for each month (including overtime and minus hours). These lists can be downloaded as Excel files using the "Export" tab.
This function is only available if you have at least the authorization "Book with correction". Click the "Employees" tab in your web app and select the desired employee. Proceed to the respective day, scroll down a little and click on tab "Correct attendance". A mask will open where you can delete or add working and break times. To finish, confirm with "Correct" at the bottom right.
Using the smartphone app that's currently not possible. However, you can use the web app to adjust attendances and break times ex post. If an employee is to correct their own times, the role "Booking with correction" needs to be set.
Subsequent bookings of working times via the web app are also possible in the test version. You can find out how to correct attendances in the section "How can I correct incorrectly booked times?
Authorised staff (personnel management, administration) can view the total balance of hours for individual employees in this monthly view. This planning overview with its filter functions provides a clear overview of capacities for certain periods. This overview also requires the corresponding authorisations.
The evaluations of the working hours below the tab "Evaluation" are displayed in "hours:minutes". However, when an export is downloaded, the working time is displayed as float, in order to facilitate further processing in Excel.
Attendances and absences
Since in practice the exact number of hours worked each day is not always the same, the value of a day's leave is calculated using the average weekly working time of the respective employees.
Employee A: Monday 8.5h + Tuesday 7h + Wednesday 8h + Thursday 9h + Friday 5h = 37.5h
37.5h / 5 days = 7.5h average weekly working time
Employee* B: Monday 4h + Tuesday 2h + Wednesday 5h + Thursday 4,5h + Friday 4,5h =
20h / 5 days = 4h average weekly working time
The example shows that it makes no difference whether a vacation day is taken on a full day (8 hours) or on a half day (4 hours). Due to the calculated weekly average, this has no influence (+/- hours) on the employee's hours account.
The leave days always apply to an entire calendar year (01 January - 31 December) and are calculated proportionately if necessary. If not all leave days are displayed, you should check whether the correct period is set. Working time automatically calculates the entitlement to leave for the set period.
If the value of your entitlement to leave is negative at the beginning of the current year, it's probably because more holidays than actually available were taken the year before. To check this, switch back to the December overview of the previous year and have a look at the holiday values. The value for "Taken" should then be greater than the value for "Holiday entitlement".
Yes. When creating a new employment relationship, you can select the respective federal state for an employee. The corresponding public holidays will be set automatically.
Option 1: You balance it out. In Werkzeit, you can record a "new absence" with the category "time off compensation". Werkzeit then adjusts the remaining overtime accordingly. Example: Your employee has 24 hours overtime and gets two days off work. Select the respective days within the calendar and create a new absence each selecting the category "time off compensation". Werkzeit then automatically reduces the remaining overtime to eight hours - assuming their regular working time is eight hours. If their regular working time was five hours, Werkzeit would reduce the remaining overtime to 14 hours.
Option 2: Your employee would like to have part of their overtime paid. Example: Your employee has 92 hours of overtime and would like to have 50 of those hours paid at the end of July. This leaves 42 hours of overtime. Select the respective employee in the web app and select the "edit" function in the profile. Terminate their employment relationship at the end of the month. In the next step, you create a new employment relationship and enter the same data from before (regular working times and days etc.). Then, using the option to "Carry over working hours" you add the hours to be carried over (42 in our example).
At the moment, this function is only available in the web app. To enter vacation days or compensatory time off, open the screen of the respective employee, click on the selected day and add an absence. In the tab "Add absence" there are different types of absences (vacation, illness, sick with child, time off in lieu, etc.) to choose from.
Since the Federal Leave Act does not recognise any legal entitlement to half days of leave or other fractions of leave days, this function does not exist in working time. However, in order to enter "half" days of leave, a "special leave day" can be created on Christmas Eve, for example, and a "compensatory time off" on New Year's Eve. In total, this results in 2x half a day of leave.